Executive Assistant

Islington, London, UK

£28,846-£ 34,427

R647924

Fixed Term – until end of the academic year, 17.5 hours per week

About the Company

For more information contact Leche Richardson at Leche.richardson@albizzi.co.uk

About the Role

Main duties and responsibilities:

 Produce letters, reports and other documents. Research, draft and dispatch correspondence. Undertake special and confidential correspondence.

 Maintaining the diaries and assisting the senior managers with time planning.

 Ensuring all meetings are effectively organised including provision of hospitality and booking travel and accommodation as instructed by the Campus Assistant Principal.

 Provision of finance administration support for the Campus, including chasing up invoices, coding of invoices, liaising with external companies and purchasing resources.

 Liaising with the College finance and purchasing departments. Raising purchase orders and other finance paperwork as requested. Overseeing the use of the Centre credit card and monthly reconciliation.

 Dealing with personal callers and telephone enquiries from Corporation members, staff and students, members of the public and external organisations, including dealing with and monitoring complaints or re-directing them to appropriate staff. Monitoring emails and prioritising or responding as appropriate.

 Manage and coordinate incoming and outgoing correspondence, distribution of mail and prioritising where necessary.

 Attending meetings and taking minutes as well as setting tasks and following up from meeting notes.

 Ensuring that all work and activities are managed so as to meet deadlines and agreed acceptable standard, liaising and progress chasing with Corporation members, staff and outside agencies as appropriate.

 Collating Lesson observations, uploading to intranet and recording on Pro-observe, including running Lesson observation reports and keeping observation schedules to follow up on paper work due.

 Support the Assistant Principal with HR administration as requested including paperwork for shortlisting and interviews, and organisation of interviews liaising with HR. Ensuring new management members of staff get their induction, ICT account, ID card and necessary support.

Requirements

Essential skills/experience:

  • Significant experience in a PA secretarial/administrative role.

  • Degree level education with strengths in English and Mathematics, including dealing with analytical data.

  • Willingness to maintain a variety of responsibilities, flexible, and helpful and have experience working within a team.

  • Experience in the use of office equipment such as PCs

  • Highly confident with using Microsoft software packages, especially Outlook,

  • Word, Excel and PowerPoint. With ability to prepare PowerPoint presentations and Excel spread sheets.

  • Excellent written English and editing abilities.

Personal attributes:


  • High level of confidence and interpersonal skills. Able to act diplomatically and with discretion.

  • An ability to be a team leader.

  • Ability to multi-task and prioritise effectively.

  • Essential Excellent organisational skills and the ability to plan ahead effectively.

  • Essential Orderly and systematic approach to work tasks.

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